Annual Parish Meeting
What is an Annual Parish Meeting?
There can be, and often is, confusion between the Annual Parish Meeting and the Annual Parish Council Meeting. All Town and Parish Councils throughout England are required by law to hold an Annual Parish Meeting, which must take place between 1 March and the 1 June (inclusive). Meetings should not commence before 6pm.
What is the purpose of the Annual Parish Meeting?
The purpose of the meeting is to give the Parish Council, and other local organisations an opportunity to let local residents know what they have been doing over the past year. The meeting is also an opportunity for electors to have a say on anything they consider valuable to the people of the Parish.
What else happens at the meeting?
The meeting can also be an opportunity for local groups, clubs, societies and other voluntary and statutory organisations to provide an exhibition and/or have representatives from the group address those present at the meeting about the work they do and what they are involved in.
Who can attend the meeting?
The Annual Parish Meeting is for all electors of the Parish. It is not a meeting of the Parish Council. Anyone is welcome to attend the meeting however, only registered electors of the parish may speak and vote during the meeting.
Will I be able to ask questions and make suggestions?
An elector may make a suggestion and comment on anything pertinent to the residents of the Parish. This will be welcomed and is the whole purpose of the meeting.
Who will chair the meeting?
The Chairman of the Council will chair the meeting. The Annual Parish Meeting is usually convened by the Chairman of the Council however, the meeting can also be convened by any two Parish Councillors, a Councillor representing the Parish on the District Council, or any six local electors of the Parish.
Will minutes of the meeting be taken?
Minutes of the proceedings of the Annual Parish Meeting shall be drawn up, a copy sent to all attendees and Parish Councillors. They will be published on this website. The minutes shall be reviewed and signed at the next Annual Parish Meeting.
How long will the meeting last?
The length of the meeting is dependent on the number of electors present, the number of questions asked and the discussion that is raised. Generally, the meeting will not last longer than two hours.
Where can I get copies of papers for the meeting?
The agendas and reports for meetings are available for download below. If you would like to receive printed copies, please contact the Acting Assistant Clerk.